Working location: Ho Chi Minh City

Role overview 

Implement and ensure performance of administration tasks to enable trade activities execution

What you’ll be doing

Display program Support:

• Compile and transfer TME-confirmed results from Dragon to CMS and proceed next steps for audit results (obtaining signatures, consolidating, and sending to Accounting).
• Update PAF programs as needed, and continuously monitor, support, and resolve issues with relevant teams.
• For special cases, oversee the entire payment process from securing approvals and submitting requests to disbursing funds and informing relevant teams.
• Manage all documentation from receipt to verification, and process payments for agency audits (PR, PO, GRN).
• Facilitate approval for payment costs, submit receipts and GRNs, and prepare documents for final submission to Accounting, including addressing any missing documentation with Procurement.

Activation Support:

• Initiate requests of POSM based on TME allocations, follow up approvals, and track pick-up and delivery progress.
• Collect, verify, and scan supplier documents to process advance clearances, then submit all supporting documentation to Accounting
• Initiate purchase requests (PR, PO) for P2 work with Procurement, and guide suppliers on documentation while managing their submitted paperwork.
• Facilitate the approval of acceptance minutes and payment costs, then process receipts and GRNs.
• Conduct final verification and submit all necessary documents to Accounting for payment processing.

UTC Support:

• Manage end-to-end payment workflows
• Oversee the submission and approval of Acceptance Minutes, handle specific payment processes for prize winners, state budget contributions, and NNC related to personnel counting bottle caps.
• Ensure all documentation is accurate, complete, and submitted for necessary approvals and final accounting, with effective communication with Procurement and suppliers.

Others:

• Support team regarding Trade program processes, payment, vendor, agencies, cross-functional collaboration, issue resolution….
• Other tasks assigned by manager

What we’re looking for

• Education: College / University graduated in Accountancy, Business Administration, or related fields
• At least 6 months of relevant working experience
• Detail – oriented characteristic
• Good communication and coordination with cross function department
• Good MS skills in Excel and Word
• Fluent English communication is a plus

Interested?

For further information about the role.  Apply today at: https://forms.office.com/e/sq7HVgVKyd

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