Position / Title/ Name |
Administration Supervisor |
|
Department |
Admin & HR |
|
Workplace |
Carlsberg Vietnam |
|
Reporting line |
Admin Manager |
|
Number of reports |
02 |
|
Band |
10 |
|
Workplace |
HCM City |
|
Main purpose of the position
|
- Standardize, Manage & support admin team to provide professionals service across the Company. - Manage admin’s vendors to provide Carlsberg’s requirement services to the Company. - Co-corporate with management of the building to follow building policy, requirement & inform Company’s employees. - Looking for new technical, new initiative to work in saving time & control budget, report, - Follow the Company policy and saving in control. |
|
Job responsibilities |
- Oversee daily duties of vendors, admin staff to ensure that quality standards are being met and proper procedures are being followed. - Ensure quality outsources vendors to meet the Company’s requirement (5S, HSE, hygiene...). - Coordinate with IT and others depts & controlling for General office equipment: photocopiers, printer, cartridge, stationary, office supply… - Supervise travel, accommodation, transportation for all staff, visitors (air-ticket, train ticket, car, grab, taxi, hotel, visa in both domestic and international). - Developing, reviewing, and improving administrative systems, policies, and procedures. - Provide administration support to other departments: meeting internal, external, training arrangement, team building.... - Assistant expats in visa, work-permit, school fee and housing payment and relocation. - Manage both internal and external events, party/ benefit from the Company: YEP, Int ’s Women Day, Christmas, Tet... - Collating reports, payment process as monthly reports of air-tickets, hotel booking, taxi, car rental, house rental, etc - Follow and updated new software, system, technical, and automation at work
|
|
Personal qualifications / competencies |
- Ability to manage vendors and build procedure for suppliers to follow the Company requirement . - Hotel/admin experiences , logistict management - In-depth understanding of office management procedures - Excellent communications skills - Organisational skills and the ability to multitask - Proactive and take the initiative - Discretion and trustworthiness - Secretariat experiences - Flexibility and adaptability
|
|
Educational / minimum requirements |
- Fluent in English (speaking, writing& reading) - Proficient in Microsoft office
|
|
HOW TO APPLY |
Send your CV to: [email protected] |