Position / Title/ Name |
Admin Supervisor |
Department |
Admin & HR |
Workplace |
Carlsberg Vietnam – Hanoi office |
Reporting line |
Admin Manager |
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Main purpose of the position
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- Manage a team of administration professionals to achieve operational objectives. - Manage admin’s vendors to provide professional service to the Company. control cost efficiency
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Job responsibilities |
- Oversee daily duties of vendors, admin staff to ensure that quality standards are being met and proper procedures are being followed. - Manage quality outsources vendors as cleaning, security, canteen service to meet the Company’s requirement (5S, HSE, hygiene...). - Coordinate with IT and others depts & controlling for General office equipment: photocopiers, printer, cartridge, stationary, office supply… - Supervise travel, accommodation, transportation for all staff, visitors (air-ticket, train ticket, car, grab, taxi, hotel, visa in both domestic and international). - Developing, reviewing, and improving administrative systems, policies, and procedures. - Provide administration support to other departments: meeting internal, external, training arrangement, team building.... - Assistant expats in visa, work-permit and housing payment and relocation. - Manage both internal and external events, party/ benefit from the Company: YEP, Int ’s Women Day, Christmas, Tet... - Collating reports, payment process as monthly reports of air-tickets, hotel booking, taxi, car rental, house rental, etc - Follow and updated new software, system, technical, and automation at work
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Personal qualifications / competencies |
- Ability to manage vendors and build procedure for suppliers to follow the Company standard. - Hotel/admin experiences , logistict management - In-depth understanding of office management procedures - Excellent communications skills - Organisational skills and the ability to multitask - Proactive and take the initiative - Discretion and trustworthiness - Secretariat experiences - Flexibility and adaptability
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Educational / minimum requirements |
- Fluent in English (speaking, writing& reading) - Proficient in Microsoft office
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