Position / Title/ Name:

Country Procurement Director

Department:

Procurement

Reporting line:

General Director of Carlsberg Production Company (dotted line to Regional Director - Procurement

Number of direct reports:

  6-10

Working Place:

In the country, Hanoi base preferred

Grade:

(Grading of the position) - Mercer job grade or country specific grading

Budget responsibility:

Responsible for CBVN procurement budget

Strategic purpose of the position:

The country director is to act as the Group Procurement ambassador being glue between the local and central procurement organization. The country director is overall responsible for the local procurement organization and the services provided through the local procurement function. Overall responsibility for implementing, lead, coordinate, and deliver the global and regional strategies on country level in alignment with local stakeholders. Provide input to local business strategy. Ensure optimal resource allocation to day-to-day work as well as category projects.

·        Manage day-to-day local procurement organization.He/she leads and manages the local procurement people.

·        Lead implementation of Global and Regional agreements and best practices on country level. Work on supplier optimization on local level.

·        Initiate and drive national cost saving and standardization projects.

·        Responsible for national performance measurements / reporting as well as to report findings, benefits and best practice experiences discovered within the country to the category director.

The position is expected to make significant impact to bottom line savings for Carlsberg Group and requires close cooperation with the Regional Directors, Regional Category Managers, sub-regional lead buyers, national buyers, local top management as well as with other relevant stakeholders in Carlsberg Group's local business units. To ensure that the maximum value is being extracted through sound stakeholder engagement, value propositions to suppliers, robust procedures, compliance to group contracts.

Personal qualifications / competencies:

Personal skills:

·        Ability to motivate and drive result

·        Strategic and analytical thinking / Holistic mind-set

·        360 degrees communication / co-ordination /persuasion skills

·        Ability to effectively communicate at all levels / across all functions

·        Perform excellence in stakeholder management

·        Flexible, showing learning agility

·        Willingness towards change

·        Leadership and self awareness

·        Ability to manage people

·        Results / Execution focused

·        Structured approach to planning and organizing

·        Exceptional problem-solving skills

Functional skills:

• Strong knowledge and experience in application of Source-to-Pay Processes

• Analytical drive to independently perform market and industry analysis

• General knowledge and experience  to conduct spend & demand analysis

• Through knowledge how to collect & analyze quantitative & qualitative information to assess, screen and select suppliers

• Expert in RFx support , understanding of execution

• Common knowledge about E-auction development and execution

• Direct experience in contract planning and execution

• Strong in contract negotiations on local level

• Knowledge of TCO

• General understanding Supply Chain Management

• Experience in Supplier Relationship Management

• Ability to handle claims and to solve related issues

• Thorough knowledge about governance/policies & procedures

• Good knowledge about customs clearance process

• Strong skills in procurement applications

• General understanding of CSR

• Financial impact understanding

Other skills:

·        Project management skills both cross functional & cross culture

·        Manage internal customer

·        Extensive usage of Microsoft Power Point, Word, Outlook and Excel

·        Knowledge of Navision ERP system

·        Fluent in English language (spoken and written)

·        Other language skills (spoken) will be a plus

Educational / minimum requirements:

Experience:

·        Minimum 5 years relevant commercial experience within all aspects of strategic & tactical procurement on regional and local level

·        International work experience in related industry

Education:

·        A higher theoretical and commercial background, equivalent to a Master degree

Responsibilities:

·        Create, lead and maintain a high performing local procurement team

·        Help to develop the local procurement team in needed competencies and support talents to get to next level

·        Implement, lead, coordinate, and deliver the global and regional strategies into country in alignment with local stakeholders

·        Establish partnership relation with all functions especially Supply Chain

·        Support SC in all efforts to increase supply chain efficiency and quality

·        Drive perfect supply in the country

·        Implement and maintain routines for follow up on Group Procurement regulation, legal requirements, the Purchasing Policy, Corporate Social Responsibility policies, etc

·        Overall responsible for  support of sourcing activities in the country

·        Drive and conduct sourcing activities in accordance with Carlsberg standardized sourcing process (Strategic/Tactical) on country level

·        Responsible to support preparation phase of international sourcing process properly, secure resources

·        Responsible for driving local monitoring of TCO and ensuring regular feedback from local business units, reporting of TCO relevant statistics

·        Responsible for implementing all contractual commitments above threshold spend regularly following up on performance

·        Drive for best payment terms

·        Drive contract and vendor compliance to the new and the existing Carlsberg Group agreements within the country

·        Responsible for the budgeting process in regards to the dedicated categories in alignment with group procurement

·        Provide input to risk assessment and management

·        Procure regular meetings with Supply Chain and agree common agenda

·        Maintain good and trustworthy support, contact and communicate to national business units on all levels

·        Active involvement in problem solving ( ie. quality issues ,.. ) and claim handing

·        Actively promote locally the Group Procurement function

·        Secure information and best practice in the region to be used locally

·        Propose KPIs for national buyers and be accountable for the KPIs fulfilment towards Regional Director

·        Actively contribute to Asia regional procurement team, regular attendance

·        Regular OTO with regional Director

·        Undertake personal performance reviews on a regular basis and identify training needs in accordance with Capability programme

·        Ensure values engineering by initiating and supporting Carlsberg Group initiatives, cross-functional/cross-regional projects (e.g. Simplification, optimization of specification, etc.)

·        Share list of ongoing activities to create transparency

·        Define and support local procurement budget needs , control the approved budget

Detailed tasks specification:

Task Specification

Task priority

Spend of time in %

Spend responsibility

-        Responsible for sourcing local spend

Sourcing

-      Conduct local sourcing activities in accordance with Carlsberg standardised sourcing processes (Strategic/Tactical) and according to local requirements and forecasts

-      Support the development of category strategies

-      Category mappings

-      Assist in defining specifications

-      Support regional/global tenders

-      Assist on request to global/regional negotiations

-      Local supplier negotiations

-      Agreeing terms of local contract (Delivery agreements, GTC, SLCC, etc.)

-      Supplier and contract implementation

Supplier approval:  

-        Support selection, approval and evaluation of suppliers from Regional level

-        Responsible for approving new local suppliers

-        Gatekeeper of approved local suppliers

Contract Management

-      Provide contract data and follow up on contract implementation

-      Maintain contract database/archive (Ariba)

-      Ensure compliance of regional provided contracts

Perfect supply

-        Ensure elements of perfect supply are mirrored in the delivery agreement (i.e. on time delivery, in full   delivery, right quality, right place). Communicate needs to regional Procurement team

-        Supplier performance. Supplier integration, supplier development, drive supplier exit strategies

-        Ensure and follow up with the buyers

Customs clearence

-      Secure structured and efficient process for customs clearence

-      Dealings with customs authorities

-      Work with local freight forward to secure clearing is performed at lowest total cost

Supplier Relationship Management

-        SRM Strategy execution according to regional procurement input

Value engineering

-      Initiate / Support group + local initiatives (e.g. simplification, optimisation of specifications)

CapEx

-      Involvement during budget process

-      Leading local negotiations and supporting international led ones

NPD project support

-      Provide list of preferred and approved suppliers for NPD to local functions

-      Provide local category insights

-      Secure protection of Carlsberg IP rights

Legal

-      Optimal legal terms

-      Dispute resolution

Risk management

-      General risk assessment and management related to suppliers

-      Highlighting potential and new risks

Communication and cooperation

-      Cross-functional best practice knowledge sharing

-      Actively communicate to local management team

-      Actively participate in appropriate business meetings

-      Share list of ongoing activities to create transparency

-      Share price/cost development

-      Share Procurement function Business Plan

-      Support Share category strategies

Reporting

-      Country specific reporting on cost development

-      Spend reports (price and volume discrepancies)

-      Price variance analysis

-      Procurement KPI reports

-      Commodity market reporting

-      Budget and, Est. 1/2/3 figures (dependent on category)

-      Procurement assumption prices (dependant on category)

-      Supply and market trends

Stakeholders & Relations

Internal & External

Internal: Top country management, local Supply Chain, local sales and marketing, Regional Procurement Director, Regional Category directors and managers, Sub-Regional Lead Buyers, Procurement Business Development, Regional and Local controllers (production & business)

External: Suppliers, Customs Authorities